Proposal “cnftl-sm-swag-201608“ (Closed)Back

Title:Proposal: Conference & Travel (Aug)
One-time payment: 200 DASH (5569 USD)
Completed payments: 1 totaling in 200 DASH (0 month remaining)
Payment start/end: 2016-08-05 / 2016-09-20 (added on 2016-07-27)
Final voting deadline: in passed
Votes: 1309 Yes / 8 No / 0 Abstain
External information:

Proposal description

This is a cross-post from Dash Forum

This proposal seeks funding for addition conference expenses for the Conferences & Travel budget. There are several items included in this budget.

First, there were several expenses for the d10e conference for which we are seeking reimbursement. There are some leftovers that will also be used at the Atlanta Blockchain Meetup. These items include:
- Color double-sided hardstock handouts / brochures
- Conference swag (bags, notebooks)
- Dash signage

Second, @oaxaca incurred expenses to package and ship the soda machine that exceeded the original estimate of $1,200.00. Because the machine was picked up at a rural location, the shipper required packaging, and both the origin and destination lacked loading docks, there were significant additional charges. Actual costs ended up at $1,750.00. An additional $550.00 is therefore owed to oaxaca.

Oaxaca incurred additional expenses such as fuel, mileage, soda stocking costs, and parking... not to mention an enormous amount of time and sweat to store, load, and unload the machine (and then back to his house again). He will not be charging us for those direct costs, nor for his time. So a big thank you to oaxaca for all the effort and donated expenses!

EDIT: @buster deserves a special shout-out as well for helping transport the machine, and submitted pictures and video to allow us all to remotely "be there". He also purchased a router extender, and skipped the social events the first night of the conference to get it all working. What an awesome community!

Third, the soda machine has been a valuable resource for Dash at conferences to both attract thirsty conference-goers to our booth, and engage them in using InstantSend and learning how it functions. We would like to continue using the soda machine at future events, but it is in need of minor maintenance. For the time being, oaxaca is storing the machine for us, but would like his garage space back. We see two options to effectively utilize the soda machine in the future. Both options (which I will outline below) require moving the machine to Arizona and quickly servicing it. Therefore, we would like to request funding to ship the machine to Arizona and have it maintained. A coolant recharge is expected to cost about $140.00. Oaxaca saved the packaging from the shipment from Florida and agreed to package it for us, which will save significant costs. Costs to ship the machine from San Fransisco to Phoenix will cost $427.77. We will ship it directly to the repair shop to avoid additional expenses, and they will use their forklift to remove it from the truck, which saves money vs. transferring it to a lift-gate equipped local truck.

From there, we have two options with the soda machine: if it is repaired in time, it could be picked up by Dash Across America's John Bush and used at the Jackalope Freedom Festival and subsequent events on that tour. A second option is to store the machine here in Phoenix with the intention of using it for future conferences, as a demo machine for Evan and I to show prospective business partners / investors, and preserve it (assuming we are successful) as an article of potential historical significance that belongs to the network. If local transport is needed, Evan and I should be able to borrow a trailer and go move it ourselves, so there should be no additional transport costs.

Requested funding is as follows for the August 5th budget cycle:
  • 28.62 Dash for color handouts ($256.89 USD @ $8.976 per July 26th average rate at
  • 41.60 Dash for conference giveaways and placards ($373.43 USD)
  • 61.27 Dash for reimbursement of soda machine transport costs from FL to CA ($550.00 USD)
  • 47.66 Dash for transport of soda machine to Phoenix repair shop ($427.77 USD)
  • 15.60 Dash for coolant recharge ($140.00)
  • 5.00 Dash reimbursement for the proposal cost
Total: 199.75 Dash

Note: Any unused funds from this conferences and travel budget will be directed toward other future conferences-related expenses.

Show full description ...

Discussion: Should we fund this proposal?

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0 points,7 years ago
Voting yes...although Otoh has kicked this one out of the park! :)
0 points,7 years ago
Voted yes
1 point,7 years ago
the soda machine is getting expensive and should probably be retired to a permanent home after john bush's trip. i think he was wanting to put it in his bookstore which would be a great place for it. either that or on display in new hampshire next to the btc vending machine where it will get used.
maybe bring it out once a year for the big btc conference or porch fest etc.

i would suggest putting together a new proposal for a small portable dash vending machine that holds chips and non melting candy etc. it would make life easier and still get the point across.
0 points,7 years ago
I like this idea, except that people get thirsty, and thirsty people were drawn to the machine :) That part is pretty brilliant.
1 point,7 years ago
Did we forget about Buster helping unload the machine, working all night with Oaxaca? Buster also paid his own plane ticket and accommodations without requesting any funds - this in itself should deserve a thanks. Special thanks to moocowmoo to help us fix all the code I put in and patch up code for the wifi to get the machine going. I think there was also the expense of a $150 wifi extender, hopefully that is accounted for.

A coolant recharge is a temporary fix. There is a leak that needs to be fixed. A few slots don't work. Spending $567.77 and still not having a plan to 'fix it'. Maybe this is the time to consider a new machine closer to where the next show is.

If the Dash N Drink goes on the road with John Bush, there will need to be additional engineering to make a box or antenna device to connect to the internet properly. I would expect this to be $500, but as it has not been designed, that is an estimate.
0 points,7 years ago
Thank you for the additional detail. I was not there, and didn't mean to miss anyone. Actually, I was in a cabin all week on a previously-planned vacation, so I couldn't even follow much on the internet. As soon as people forwarded the details, I added them to the OP.

I was only told that the machine needed a coolant recharge. I was not told about a leak, which would obviously add additional costs. I will be sure to have the repair shop take a look and provide a quote before proceeding. Thank you for the additional information.

Oaxaca is including the Tmobile wifi adapter, but I'm not aware of the other equipment needed. I will reach out to you on Slack to find out how to proceed. Would be great if we can get it on the road, but there's a lot of "ifs" at the moment.
0 points,7 years ago
Voted yes